Preparing and uploading your presentation

Due to the extraordinary global health issue with the coronavirus disease (COVID-19), ICoSIA 2020 will be held virtually, which will be held via the Zoom platform. All authors of accepted and registered papers for ICoSIA 2020 are required to upload a pre-recorded video of their paper presentation.

The presentation should be recorded by any of the co-authors and will be available during the original dates of the conference and on-demand after the conference concludes. We will follow up with more information about opportunities to interact with attendees for questions and answers.

Preparing your video

We request you to prepare and upload a video of your presentation, comprised of a brief introduction with a webcam if desired, followed by voice-over slides for your presentation. This is a requirement for your paper to appear in the publication. Please do not try to upload Powerpoint or PDF files of your presentation.

For videos to be verified by the technical program committee, there is considerable urgency in preparing and uploading your video. Accordingly, we ask you that you please finalize and upload your video by 26 October.

There are several video conferencing tools available to record a presentation easily. In this method, you can show your face via webcam (if you’d like) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording, and your final file is in the MP4 format. As a last resort, and only if you are comfortable directly editing video, you can export your slides as images, record an audio track, and combine the two using software like Kdenlive, iMovie, or others.

Our recommended approach to record a compatible video from the content displayed on your computer screen and voice recording via the computer microphone is to record the presentation using Zoom, available to users on most platforms and in most countries.

To record your presentation, you can use these common platforms:

Specification of video presentation

• Duration: 12-15 minutes.
• File size: maximum 100 MB.
• Video file format: mp4, with less than or equal to 1mbps bit rate. To check the bit rate, right-click on the file name, click on properties, go to the Details tab, and look for a total bit rate.
• Resolution: maximum 720p HD.
• Dimensions: minimum height of 480 pixels, with aspect ratio: 16:9.
• Comprised of a brief introduction with a webcam (if desired), followed by voice-over slides for your presentation.
• Please be sure the video includes the title of the paper, the authors, and mention to ICoSIA 2020.
• Please note the final specifications will be checked at the time of submission, and files not compliant may not be uploaded.
• Please use the following naming convention: Paper ID.mp4.

Tips for recording

• Use as quiet an area as possible.
• Avoid areas that have an echo.
• The rooms should be fairly small.
• Sound dampening with carpeting, curtains, or furniture.
• Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection.
• Good headset with a microphone close to mouth, but away from the direct line of mouth to reduce “pops”. Avoid using the default built-in microphone on the computer.
• Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.
• Use simple (Arial, Calibri) and large (30+ pt) fonts.
• Avoid using hi-res images.
• Have no embedded videos.

Uploading your video

If you have any issues with uploading your presentation, please contact us. As a reminder, videos that are not received by the deadline will be considered no-shows in accordance with the non-presented paper policy.