Registration and Payment

Letter of invitation Payment Refund

Request for Letter of Invitation

We are pleased to offer letters of invitation for AAS-in-Asia Conference 2024 to conference attendees who fall into either of the following categories:

  1. Individuals accepted to present on the formal program.
  2. Participants who have registered for the conference.

To request the letter, please provide your details by completing the form at the following link:

s.id/reg2024AASinAsia

Conference Payment & Attendance Confirmation

If you want to participate in the conference, there are four steps that you need to follow to make a payment in the AAS-in-Asia Conference 2024.

To Indonesian students and scholars who are interested or require financial aid to attend the AAS-in-Asia Conference 2024, please contact us at the email address aasinasia@ugm.ac.id with a subject: INDONESIAN STUDENTS AND SCHOLARS. In the email, please provide us with your student card picture (if you are a student) or Indonesian Identitiy Card/KTP (if you are not a student). We are ready to support you in attending this event.

There are different registration rates that need to be paid to take part in this conference. You can check the registration rate below.

Participant* Regular (May 2–July 8) On-site (July 9–11)
Regular USD205 IDR3,680,000
Delegates for lower income countries USD160 IDR2,880,000
Student USD100 IDR1,920,000
*Nett payments only
Terms and Conditions:
  1. If you are not a student, you can use this database to verify your eligibility for “Delegates for lower income countries rate” based on your country of residence.
  2. The registration fee covers seminar materials, lunch, morning and afternoon snacks, and attendance of all sessions (excluding accommodation).
  3. The registration fee covers one person only. Multiple attending person must register separately, and those not have role should register as “non-presenter”.
  4. Payments are nonrefundable.
  5. Payments cannot be made in cash; they must be made via e-billing or credit card.
  6. Participants are responsible for transfer fees and bank charges.
  7. Participants are charged based on their institution/affiliation, not the nationality.
  8. Participants can only pay the conference fees after receiving an acceptance notification email.
  9. After verifying your payment, a receipt will be generated from the payment confirmation details.
Note:

  • On-site payment must be made in IDR;
  • Payment Methods for On-site:
    • Cash by Teller Bank; or
    • Credit Card.
  • We provide money changer and ATM at venue (Mastercard, Visa, Visa Electron, Plus, JCB, Asian Payment Network, Union Pay, Cirrus).

Payments cannot be made in cash; they must be via bank transfer or credit card to the account below:

If you pay with this method, it will be charged in United States Dollar (USD).

Account number: 8880102400
Account name: UGM AAS IN ASIA CONFERENCE PTNBH
Swift code: BNINIDJAXXX
Bank address: Bank Negara Indonesia (BNI) Pascasarjana UGM office
Persatuan street, Sekip Block L-5 Bulaksumur, Caturtunggal, Depok, Sleman, Yogyakarta 55281
City: Sleman
Province: Special Region of Yogyakarta
Postal/Zip Code: 55281

Regulations on Foreign Exchange Transactions BNI Account – USD under the name of AAS in Asia:

  1. Registrants from overseas: Outgoing Transfer Transaction (OTR – S10)
  2. Registrants from Indonesia in Indonesia:
    • Cash Deposit Transactions at BNI Bank Teller;
    • Book Transfer Transactions at BNI Bank Teller; or
    • Transactions from Non-BNI National Banks confirmed by the related Bank regarding services with underlying Statement Letters related to Rupiah usage education.

If you pay with this method, it will be charged in Indonesian Rupiah (USD1=IDR16,000).

Participant* Regular (May 2–July 8) On-site (July 9–11)
Regular IDR3,280,000 IDR3,680,000
Delegates for lower income countries IDR2,560,000 IDR2,880,000
Student IDR1,600,000 IDR1,920,000
*Nett payments only
Pay with this method
Next, select the participation type below: Regular payment Lower income countries payment Student payment
Note:
Please ensure that the email submitted when paying via credit card matches the email registered for the AAS-in-Asia Conference 2024.
Next, select the participation type below: Regular payment Lower income countries payment Student payment
Note:
Please ensure that the email submitted when paying via credit card matches the email registered for the AAS-in-Asia Conference 2024.

To confirm your attendance and payment, which will be issued in the form of a receipt that will serve as your ticket for registration during the conference days. We kindly request the following documents:

  1. The scanned or screenshot of your payment proof in JPG / JPEG / PDF format;
  2. Your session title (only for chair, organizer, presenter, and discussant);
  3. The attendee name;
  4. Student ID (only for student); and
  5. Bank information (if you pay via wire transfer).

Please ensure consistency between the email address used for registration, conference fees payment, and attendance confirmation.

Once you have successfully made your payment, please proceed to complete the attendance confirmation form via the following link:

s.id/reg2024AASinAsia

After you have successfully made your payment and completed the payment confirmation, the finance team will verify your payment and proceed with issuing the payment receipt. Please wait for the next 2–3 business days for us to verify your payment. If you still need additional assistance, please don’t hesitate to reach out to us via email.

The deadline of the refund requests is 17 June 2024 (no longer accepting cancellation and refund).