Frequently Asked Questions

Anti-harassment policy

Audio visual (A/V) equipment for panel sessions

Diversity requirements

List of immigration checkpoint to apply e-VOA

Session scheduling

Session sponsorship

The application is prompting me to log-in. What do I do?

What are the responsibilities of a session chair?

What are the responsibilities of a session discussant?

What is the format of this conference? In Person, Virtual, or Hybrid?

AAS Forum: Organizers seeking participants/paper authors seeking sessions

Can I edit my proposal after is has been submitted?

Can I participate on more than one session?

Can I save an incomplete application?

Do I need to collect participants’ CV information?

Do I need to submit my full paper?

General rules

How many sessions can one person “Organize”?

How to submit a proposal

How/when will I be notified if my Session Proposal has been accepted?

I am a participant on a session; can I make updates to the submitted proposal?

I am an organizer of a panel. May I present a paper or serve as discussant on another session?

I am serving as the Chair/Discussant on a session; does this mean I can still present a paper on another panel?

I submitted a proposal and did not receive a confirmation email from the AAS

May I make changes to my panel after my panel has been accepted?

May I submit an individual paper for submission?

My proposal was accepted. Now what?

Proposal selection criteria

Submission types & requirements

The application is prompting me to log-in. What do I do?

We have submitted a “two-part” session/”back to back” session? Does the one appearance rule apply here considering this really is the same panel but schedule in two parts?

What are the most important areas I should consider when organizing my session proposal?

What is an innovative session?

What is the role of a session organizer?

Diversity requirements

Do I need to be an AAS Member to submit a proposal to the Call for Proposals?

General rules

Lower income countries list

One of my participants is in need of travel funding. Does the AAS offer travel stipends and how do I apply?

Participant pre-registration

When is the registration deadline for participants?

Who is considered an official session participant?

Why does the participant registration deadline differ from the general conference registration deadline?

All topics \ Submissions

Do I need to collect participants’ CV information?

No – not at this time. But we strongly encourage all organizers to ensure the contact information entered on the proposal is current and accurate.

Questions related with the proposal application